This process is for teachers and administrators to document and verify that each student is linked accurately to one or more teachers – for the correct state assessment(s) and the appropriate proportion of instructional responsibility. The roster verification process is completed using the PVAAS web-based roster verification system, provided to LEAs by the Pennsylvania Department of Education. Individual school districts, intermediate units, area career and technical schools, and cyber charter schools use roster verification to meet the requirements of teacher specific data as defined in Act 13. Other LEAs can use the roster verification process to yield growth and achievement metrics based on PSSAs and Keystone exams.
| SY25-26 Roster Verification Phase Dates |
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Phase dates are announced annually each fall. Please visit again at a later date. |
General Resources
These resources offer information to support educators through the PVAAS roster verification process.
- Act 13 Roster Verification Seasonal Calendar (PDF)
- How to Build PVAAS Rosters Manually (PDF)
- How to Use the PVAAS Roster Verification Phases Effectively (PDF)
- Roster Verification Checklists
- Emails Sent to All LEA/District/School Staff During Roster Verification
- Roster Verification Guide to Implementation (PDF)
Professional Learning for Roster Verification
- e-Learning: Roster Verification Implementation and System Actions
This self-paced e-Learning provides information regarding the implementation of the PVAAS roster verification process within Pennsylvania. Also included are visual demonstrations of key tasks and actions for both administrators and teachers throughout the process.
SY25-26 Webinars & On-Demand Webcasts
Start preparing now for a smooth and efficient PVAAS Roster Verification process! We’ll explore key decisions around teacher eligibility and instructional responsibility, and give an overview of timelines, administrator roles, and critical data collections – all of which will support accurate teacher-specific measures for Act 13 reporting. These decisions today can help you set up your systems for a smooth process from pre-populating accurate teacher rosters to calculating concurrent enrollment and sharing instructional responsibility. Join us for insights, planning tips, and opportunities for questions throughout the session.
- Attend Live Webinar on Wednesday October 15, 9:00am-10:00am
- View On-Demand Webcast after October 22
PIMS Staff Student Subtest Collection Information
The PIMS Staff Student Subtest Collection is used to pre-populate rosters in the PVAAS web-based roster verification system. Access PIMS resources and help on the PDE website.
Please reference PIMS Manuals 1 and 2 for details and information about the Staff Student Subtest collection. The PIMS Manuals are located on the PIMS Manuals and Calendar site. Page 170 of the PIMS Manual, volume 1, provides the Staff Student Subtest Templates fields and their definitions. Appendix AK of the PIMS Manual, volume 2, contains a complete list of the Subtest Identifiers and the Test Descriptions.
Professional Learning
A range of PVAAS statewide training opportunities are provided each school year to Pennsylvania’s educators. These are offered through a variety of methods, including webinars, virtual 1:1 sessions, in-person conference sessions, e-Learning, and videos.
- To schedule a virtual 1:1 sessions, click on the PVAAS Virtual Data Consultation link.
- For more information, use visit the Professional Learning webpage or contact the PVAAS Statewide Team via phone: 717-606-1911 or email: pdepvaas@iu13.org.
Support and Assistance
For answers to questions regarding statewide support or professional learning, please contact the PVAAS Statewide Team via phone: 717-606-1911 or email: pdepvaas@iu13.org.