Victim Services Funding

How is STOP funding used?

The primary purpose of STOP [the funds/grant program] is to support communities in their efforts to develop and strengthen effective responses to domestic violence, dating violence, sexual assault and stalking through multidisciplinary collaboration.  The federal Office on Violence Against Women (OVW), which administers the STOP Program, strongly encourages the use of STOP funding to support projects that promote civil rights (including meeting the needs of underserved and marginalized survivors), improve access to justice, enhance survivor safety, and hold offenders accountable.

2022-2025 STOP Implementation Plan

The goals and objectives for use of Pennsylvania's STOP Formula Grant funds are determined by a four-year implementation plan. The implementation plan emerges from a months-long strategic planning process convened by PCCD's Office of Victims' Services. The committee participating in the planning process is drawn from representatives of victim services, law enforcement, prosecution and the courts and reflects the diversity of the commonwealth's communities. A key part of the implementation planning process consisted of gathering and considering a variety of information about the needs of Pennsylvania in relation to domestic violence, sexual assault and stalking. The goals and objectives in Pennsylvania's 2022-2025 STOP Implementation were created and affirmed by the statewide implementation planning committee as well as the Statewide Victims' Services Advisory Committee and the full Commission.

Overview of Requirements

The STOP Program requires cross-system collaboration to improve the criminal and juvenile justice systems' response to violence against women and to support and enhance services to victims. In order to achieve this, there must be collaboration among law enforcement, prosecution and victim services. The foundation of this collaboration is the STOP Coordinating Team.

To receive funding, each county in Pennsylvania must have a Coordinating Team for its STOP Project. The STOP Coordinating Team has several functions including providing leadership and direction to the STOP project; overseeing the creation, dissemination and implementation of the protocols required under the grant; tracking the progress made on grant goals and objectives; identifying and responding to issues in the response to violence against women; and evaluating the impact of the project. STOP Coordinating teams are expected to develop a mission statement, elect a chair, take substantive minutes and convene at least four times per year. STOP Coordinating Team Membership consists of required members and suggested members.

Required members (and/or their designee) must be part of the STOP Coordinating Team for the project to be funded. Suggested members are left to local discretion based on the goals and objectives of the applicant's proposal.

Eligible Applicants

STOP Program funding is available to all 67 counties in Pennsylvania; however, in order to be considered eligible there are certain requirements that grantees must agree to meet. Eligibility of these funds is open to county governments and non-profit victim service agencies are eligible to apply for STOP Violence Against Women Formula Grant Funding.

Applicants must be in good standing with PCCD to be eligible for these funds. The applicant and recipient agencies' historical success in implementing PCCD-funded programs/initiatives that met their intended goals will be considered in the review process.  Applicants are not required to have a prior funding history with PCCD to be eligible.

Competitive STOP Applications must be submitted electronically through PCCD's Egrants System. Paper copies will be rejected. Register to use PCCD's Egrants System.

Frequently Asked Questions on Protocol Tools

Due to the nature of competitive applications, all questions will need to be emailed to RA-OVSSTOPGRANTS@pa.gov. Questions and responses will be posted on the Funding Announcement page. Since many applicants have similar questions, we recommend that applicants review the questions and answers currently posted to the resource account before submitting new questions.

Federal Resources

• STOP Formula Grant Program
  
• Department of Justice Award Conditions
• OVW Training Guiding Principles for Grantees and Subgrantees
  
• Federal Regulations Part 90 Violence Against Women
• Frequently Asked Questions (FAQs) About STOP Formula Grants
• Department of Justice Grants Financial Guide

Pennsylvania Resources 

• 2020 Trauma Informed PA Plan
  
• Pennsylvania Coalition to Advance Respect (PCAR)
• Pennsylvania Coalition Against Domestic Violence (PCADV)
• Pennsylvania District Attorneys Association and Institute
  
• Pennsylvania Courts (AOPC)
  
• Pennsylvania Chiefs of Police Association

Applying for STOP Grants

• STOP Formula Grant Program Implementation Plan
• Welcome to PCCD Egrants
  
• PCCD Consolidated Victim Services Program Standards
  
• PCCD 2021-2025 Strategic Framework

Culturally Specific and Underserved Community Resources

• Supporting Lesbian, Gay, Bisexual, Transgender, and Queer Rural Sexual Violence Survivors
  
• The Impact of Culturally Relevant Programs (Center of Victim Research)
  
• Tools for Transformation: Becoming Accessible, Culturally Responsive, and Trauma-Informed Organizations
• Developing Culturally Responsive Approaches to Serving Diverse Populations: A Resource Guide for Community-Based Organizations
  
• Women of Color Network: STOP Project
  
• Cultivating Inclusive Practices: Working with Rural Immigrant and Refugee Communities
  
• Supporting Multilingual and Bicultural Rural Advocates
• Praxis International Rural Technical Assistance
• From the Ground Up: Supporting Rural Multilingual Advocates (Resource Sharing Project)

Act 77 was signed into law on July 11, 2022 and amends CVA 18 P.S. § 11.1101 (b)(2) Disposition. This section provides "that 70% of any costs which exceed $60 shall be paid into a local victim services fund, established and administered by the county treasurer of each county. The county treasurer shall disperse money from a local victim services fund at the discretion of the county district attorney. The money in the local victim services fund shall be used only for victim services. Each county treasurer shall by August 31 of each year provide the commission with an annual statement which fully reflects all collections deposited into and expenditures from the local victim services fund for the preceding fiscal year."

These changes replace the current 11.1101 (b)(1) and (2) and are effective immediately. In addition, pursuant to Act 77, "The Commission, as advised by the Victim Services Advisory Committee, shall develop guidelines for the administration of the Local Victim Services Fund."

These Local Victim Services (LVS) Fund Guidelines provide counties with guidance on the establishment and administration of the LVS Fund pursuant to Act 77. These guidelines only apply to those counties where costs are imposed on offenders that exceed the minimum $60 penalty assessment. Information is provided on the responsibilities of counties and should be used to develop or tailor existing policies and procedures as needed to comply with Act 77 of 2022.

Responsibilities of County District Attorneys and County Treasurers

Currently, the $25 assessment imposed on certain offenders, supports the Rights and Services Act (RASA) Program. These funds are provided to support responsibilities assigned to the Prosecution and Juvenile Probation under the Crime Victims Act (Act 85 of 2002), the Juvenile Act, and Pennsylvania's Rules of Juvenile Court Procedure. The goal is to ensure that victims of crimes committed by adult and juvenile offenders, whose cases are processed within the criminal and juvenile justice systems, receive all the rights and services to which they are entitled by law.

Under Act 77,  the LVS funds " shall only be for victim services" and support/strengthen the same provision of services to victims as delineated under the Crime Victims Act, the Juvenile Act, and Pennsylvania's Rules of Juvenile Court Procedure. The county district attorney shall provide direction to the county treasurer how the LVS funds will be utilized to support the provision of services to victims. This information should include the amount of funds to be utilized and who should receive the funds, taking into consideration who is currently supported with RASA funds and how these LVS Funds can support/strengthen these existing programs.

In accordance with ACT 77, a county must establish a Local Victim Services (LVS) Fund that will be funded by 70% of any costs collected exceeding $60 (the VPA). The LVS Fund must be administered by the county treasurer and will disperse monies from this fund only at the discretion of the county district attorney. The remaining 30% shall continue to be sent to the Commonwealth so they are deposited into the state Crime Victims' Services and Compensation Fund.

The implementation and administration of the LVS Fund should outline the eligible activities and expenses that the LVS funds can support. Eligible activities and expenses include the provision of services and notifications to victims of crime they are entitled to receive under the law as their case progresses through the criminal and juvenile justice systems (please refer to the section "Eligible Activities and Expenses"). These rights and services are assigned to the Prosecution and Juvenile Probation under the Crime Victims Act (Act 85 of 2002), the Juvenile Act, and Pennsylvania's Rules of Juvenile Court Procedure.

Policies and procedures should be in place for those instances, where costs are imposed on offenders that exceed the minimum $60 penalty assessment to address:

• 30% shall continue to be sent to the Commonwealth to support the state Crime Victims' Services and Compensation Fund;
• 70% shall be retained and deposited into a newly established Local Victim Services Fund (LVS).
  

Policies and procedures should address how the receipt of the funds will be tracked and dispersed utilizing established financial procedures and applicable regulations.  This includes maintaining an adequate system of internal accounting and controls. The county should maintain documents to support all transactions and should include maintaining purchase orders, receiving records, paid invoices, cancelled checks, personnel, payroll, time and attendance records, and other evidence to support expenditures.

Pursuant to Act 77, "each county treasurer shall by August 31 of each year provide the commission with an annual statement which fully reflects all collections deposited into and expenditures from the local victim services fund for the preceding fiscal year." The fiscal year will be considered July 1st of the previous year through June 30th of the current year.

The annual statement submitted by the county treasurer by August 31st will include the following:

1. Total collections deposited into the LVS Fund for the preceding fiscal year (July-June).
2. Total expenditures from the LVS fund for the preceding fiscal year (July-June).
3. The county district attorney must sign the annual statement.

The Commission, at its discretion, may ask for a more detailed breakdown of the annual statement of deposits and expenditures at any time.

The annual statement shall be submitted to the Commission through e-mail to RA-OVS-FundingInfo@pa.gov or via mail:

Pennsylvania Commission on Crime and Delinquency
ATTN: Office of Victim Services
3101 North Front Street
Harrisburg, Pennsylvania 17110

Eligible Activities and Expenses

LVS funds may be used to support any, all, or one of the following criminal/juvenile justice procedural services:

• Accompaniment (Criminal Cases/Juvenile Cases) – Victims receive accompaniment during court-related activities and hearings. Accompaniment is the in-person support provided to a victim.
• Pre-Disposition Notifications (Juvenile Cases) - Victims receive, in formats accessible to them, all notifications and services available to them throughout all appropriate pre-disposition proceedings in the juvenile justice system. Examples of pre-disposition notifications include information on available victim services; Allegation Filed; Informal Adjustment; Juvenile Petition Filed; Consent Decree; and if Adjudication Hearing Date is Set.
• Post-Disposition Notifications (Juvenile Cases) - Victims receive, in formats accessible to them, all notifications and services available to them throughout all appropriate post-disposition proceedings in the juvenile justice system. Examples of post-disposition notifications include Dispositional Hearing; Dispositional Outcome; Transfer to Another County; Transfer to Adult System; Commitment Review; Dispositional Review; Probation Revocation Hearing; Dispositional Review Hearing; Detention Hearing; Home Passes; Release from Placement; Termination of Probation; Escape from Detention Facility and Re-Apprehension.
  
• Pre-Sentencing Notifications (Criminal Cases) - Victims receive, in formats accessible to them, all notifications and services available to them throughout all appropriate pre-sentencing proceedings in the criminal justice system. Examples of pre-sentencing notifications include information on available victim service; court hearing; and trial.
• Post-Sentencing Notifications (Criminal Cases) -Victims receive, in formats accessible to them, all notifications and services available to them throughout all appropriate post-sentencing proceedings in the criminal justice system. Examples of post-sentencing notifications include: County Release State Correctional Release including Information on PA SAVIN and the Office of the Victim Advocate (OVA); and Victims as Witnesses to Execution.
• Prior Comment (Criminal Cases/Juvenile Cases) –Victims receive assistance on how to provide prior comment on all adult and/or juvenile criminal matters concerning, but not limited to, the potential reduction or dropping of a charge, plea agreements, or case diversions including referrals to restorative practices, specialty courts, Accelerated Rehabilitative Disposition (ARD), informal adjustment, or consent decree.
• Property Return (Criminal Cases/Juvenile Cases) - Coordinate the expeditious return of property, used as evidence, to the victim.
• Restitution (Criminal Cases/Juvenile Cases) - Inform victims regarding their right to restitution under Pennsylvania law and advocate on behalf of the victim(s) for the necessity and collection of restitution.
• Victims Compensation Assistance (Criminal Cases/Juvenile Cases) - Provide information to the victim about Victims Compensation Assistance and assist, directly or indirectly, in the preparation, filing and follow-up of any claim for Victims Compensation Assistance.
• Victim Impact Statement (Criminal Cases/Juvenile Cases) –Provide assistance to victims regarding their right to offer a written and/or oral victim impact statement.
• Victims' Rights Notification (Criminal Cases/Juvenile Cases) –Provide victims with timely information of their rights under the Crime Victims Act, and other relevant victims' rights laws (including rights automatically granted under the law and those related to victim requests for services).
  

The following activities and practices cannot be supported with the LVS Funds: 

• Prosecution activities: These include activities that are directed towards prosecuting an offender and/or improving the juvenile justice system's effectiveness and efficiency, such as witness locating services, Victim/Witness protection costs, witness relocation expenses. The preparing, drafting, generating, mailing, or serving subpoenas, other than to the victim, is prohibited under this funding.
• Collection of restitution payments
• Counseling or therapy services
• Investigative services
• Reimbursement of victims' expenses or losses otherwise covered by the Victims' Compensation Assistance Program (VCAP)
• Relocation expenses for crime victims
• Promotional items for outreach purposes, i.e. refrigerator magnets, stress balls, key chains, etc. Please note that printing costs for pamphlets, brochures, and other program related materials are eligible.