This process is for teachers and administrators to document and verify that each student is linked accurately to one or more teachers – for the correct state assessment(s) and the appropriate proportion of instructional responsibility. The roster verification process is completed using the PVAAS web-based roster verification system, provided to LEAs by the Pennsylvania Department of Education. Individual school districts, intermediate units, and area career and technical schools use roster verification to meet the requirements of teacher specific data as defined in Act 13. Other LEAs can use the roster verification process to yield growth and achievement metrics based on PSSAs and Keystone exams.
| SY24-25 Roster Verification Phase Dates |
|---|
Preview: Thursday April 17, 2025 - Wednesday April 30, 2025 Teacher Verification: Thursday May 1, 2025 - Wednesday May 14, 2025 School Verification: Thursday May 15,2025 - Wednesday May 28, 2025 LEA Verification: Thursday, May 29, 2025 - Friday June 20, 2025 Note: All phases will open on Thursdays with a 2-week Preview phase for |
General Resources
These resources offer information to support educators through the PVAAS roster verification process.
- Act 13 Roster Verification Seasonal Calendar (PDF)
- How to Build PVAAS Rosters Manually (PDF)
- How to Use the PVAAS Roster Verification Phases Effectively (PDF)
- Roster Verification Checklists
- Roster Verification Guide to Implementation (PDF)
Professional Learning for Roster Verification
- e-Learning: Roster Verification Implementation and System Actions
This self-paced e-Learning provides information regarding the implementation of the PVAAS roster verification process within Pennsylvania. Also included are visual demonstrations of key tasks and actions for both administrators and teachers throughout the process.
SY24-25 Webinars
Audience: LEA/District Leaders & School Leaders
It’s never too early to start planning for an efficient PVAAS roster verification process! There are decisions you can make and actions you can take today to ensure that your roster verification system is ready for teachers and principals in the spring. We’ll review how your student information systems and PIMS data collections can pre-populate accurate data on your teachers’ rosters—from concurrent enrollment to shared instructional responsibility. We will provide an overview of the roster verification process, timelines, key responsibilities of administrators, and critical PIMS data collections. We’ll discuss key decision points regarding teacher eligibility and instructional responsibility that will help yield the most complete and accurate reporting for Act 13 Teacher Specific Measures. Preparation is the key to success, and we’ll connect you with the information you need to best prepare for a successful roster verification season! Opportunities for questions and discussion will occur throughout the session.
- Thursday, September 19, 2024 @ 9:00-10:00am
- Wednesday, September 25, 2024 @ 1:00-2:00pm
Audience: PIMS Administrators, LEA/District Leaders, & School Leaders
A successful data upload eases the lift of PVAAS Roster Verification for educators across your LEA/district, and the collaboration between the PIMS Administrator and other educational leaders is key to making that happen. In addition to learning more about the Staff-Student-Subtest collection used to pre-populate teachers’ rosters, we’ll discuss the educational program decisions that need to be made so that your team can get the most complete and accurate data to pre-populate in the PVAAS Roster Verification system. A PIMS Staff-Student-Subtest submission aligned to your roster verification programmatic decisions eases the process for all involved and is important to make the most out of your data. Opportunities for questions will occur throughout the session.
- Wednesday, Jan 22, 2025 @ 1:00pm-2:00pm
- Monday, Feb 3, 2025 @ 3:00pm-4:00pm
Register for Make the Most of PIMS: Roster Verification & Important PIMS Collections
Audience: LEA/District Leaders, School Leaders, & Teacher Leaders
It’s soon time to verify rosters! We’ll help you enter the PVAAS roster verification season with an outlined plan for engaging educators and administrators in the process. We’ll outline the steps you and your team members need to take during each phase of roster verification. You’ll leave with a checklist resource to help focus your tasks and keep your team on track for the timely completion of roster verification. Throughout the session we’ll address your questions; feel free to stay on for the open Q&A at the end to be sure you are prepared to tackle roster verification efficiently!
- Friday, April 11, 2025 @ 9:00-10:00am
- Tuesday, April 15, 2025 @ 1:00-2:00pm
Register for Ready, Set, Roster! Prepare for an Efficient Roster Verification Process
PIMS Staff Student Subtest Collection Information
The PIMS Staff Student Subtest Collection is used to pre-populate rosters in the PVAAS web-based roster verification system. Access PIMS resources and help on the PDE website.
Please reference PIMS Manuals 1 and 2 for details and information about the Staff Student Subtest collection. The PIMS Manuals are located on the PIMS Manuals and Calendar site. Page 170 of the PIMS Manual, volume 1, provides the Staff Student Subtest Templates fields and their definitions. Appendix AK of the PIMS Manual, volume 2, contains a complete list of the Subtest Identifiers and the Test Descriptions.
Support and Assistance
For answers to questions regarding statewide support or professional learning, please contact the PVAAS Statewide Team via phone: 717-606-1911 or email: pdepvaas@iu13.org.