OESE General Annual Calendar

This calendar has been developed by Office of Elementary and Secondary Education (OESE) staff to assist Local Education Agencies (LEAs) in identifying the general timing of annual conferences, training opportunities, activities, report due dates, and grant due dates.   The information included in the OESE calendar should not be considered an exhaustive list of all important dates or deadlines, and any omission or error is inadvertent. Additions, suggestions, and corrections can be submitted for consideration to: RA-EdSchoolSupport@pa.gov.  

Bureau/Office	Title/Description	Month	Category	Links/Other Info
Bureau of School Support	Act 13 Office Hours	4th Thursday of the Month 12-1pm	Office Hours	Microsoft Teams Meeting ID: 224 532 637 16 Passcode: NoLP3t
Bureau of School Support	FRCPP Office Hours	1st and 3rd Tuesday of the Month from 3-4pm	Office Hours	Microsoft Teams Meeting ID: 215 061 850 632 Passcode: jes6AG
School Services Office	Private Academic School Applications Description: Private Academic School (PAS) applications due dates three month prior to PAS Board meetings	Varies	Application	State Board of Private Academic Schools
Bureau of Curriculum, Assessment & Instruction	ACCESS Testing Window Description: Early January to mid-February	January	Activity
School Services Office	Act 89 Budgets Description: Preliminary budgets due January 31; Final budgets due June 30.	January	Activity
Program Monitoring & Accountability Office	Building Restorative Justice Systems in Schools - Part 2	January	Conference/Training	PaTTAN Events - Building Restorative Justice Systems in Schools - Part 2
Bureau of Special Education	Deaf-Blind Child Count Description: Deaf-Blind Child Count for Infants, Toddlers, Preschoolers, and Students	January	Report (due)	Deaf-Blind, DBcensus: Login
Bureau of Curriculum, Assessment & Instruction	PA Pathways to Green Schools/US Dept of ED Green Ribbon Schools Description: Applications available in fall with deadline in January.	January	Grant (due)	PA Pathways to Green Schools
Bureau of Special Education	PASA Assessment Window	January	Activity	Pennsylvania Alternate System of Assessment (PASA)
Bureau of Curriculum, Assessment & Instruction	Presidential Awards for Excellence in Mathematics and Science Teaching Description: Deadline: early January	January	Activity	Presidential Awards for Excellence in Mathematics and Science Teaching
Bureau of Curriculum, Assessment & Instruction	Program Performance Reporting for Every Student Succeeds Act (ESSA) Description: Program Performance Reporting for ESSA (takes places each fall - deadline January)	January	Report (due)
Safe Schools Office	Safe School Grants Awards Description: Annual Safe School Grants Award Announcement	January	Grant (due)	Safe Schools Data and Reporting
Bureau of Curriculum, Assessment & Instruction	Title I Improving School Performance Conference (LEA leadership teams, teachers, principals, ETC.)	January	Conference/Training	Pennsylvania Association Federal Program Coordinators (PAFPC)
Bureau of Curriculum, Assessment & Instruction	Consolidated Application Funding Adjustments (ESSA) Description: Consolidated Application Funding Adjustments for ESSA Local Plans	February	Report (due)
Bureau of Career and Technical Education	CTE Program Approval Description: Submissions (due May 31)	February	Report (opens)	Program Approval
Bureau of School Support	Educator Effectiveness Annual Report	February	Report (due)	Educator Effectiveness Annual Report
Bureau of School Support	Extended Learning Opportunities Annual Conference (ELO) for 21st CCLC Program (in-person)	February	Conference/Training
Bureau of Special Education	IU Fiscal Reviews begin	February	Report (due)	BSE will send initial email with review document to IUs with submission deadline
School Services Office	OSTCP List of Low-Achieving Schools Description: Posted on PDE website on February 15	February	Activity	Opportunity Scholarship Tax Credit Program
Bureau of Special Education	Maintenance of Effort Monitoring Description: Certify budget due from February to July	February	Report (due)
Bureau of Curriculum, Assessment & Instruction	Monitoring of ESSA Programs Description: Consolidated Monitoring of ESSA Programs (takes place annually from February to late May - information uploaded in Fedmonitor system)	February	Report (due)
School Services Office	Opportunity Scholarship Tax Credit Program Description: (OSTCP) schools to participate or submit changes due February 15	February	Activity	Opportunity Scholarship Tax Credit Program
Bureau of Curriculum, Assessment & Instruction	Pennsylvania Educational Technology Expo & Conference (PETE&C)	February	Conference/Training	PA Educational Technology Expo & Conference (peteandc.org)
Bureau of Special Education	RISC Description: 3rd Quarter Report	February	Report (due)	Restraint Information System Collection (RISC)
Bureau of Special Education	Secondary Transition: Indicator 14 Description: State Performance Plan Data Requirements - Postsecondary School Survey - Cohort 3 Exit Leader Services Webinar	February	Conference/Training
Bureau of School Support	Comprehensive Plan, Phases 2 Description: Phase 2 due in FRCPP on March 31, 2024	March	Report (due)	Comprehensive Planning
Bureau of School Support	Comprehensive Plan, Phases 3 Description: Phase 3 due in FRCPP on March 31, 2025	March	Report (due)	Comprehensive Planning
Bureau of Special Education	eGrants: IU Special Ed. Plan Description: Due from March to July	March	Grant (due)
Bureau of Career and Technical Education	K-12 Guidance Plans Description: Due from schools in Phase 3 of the Comprehensive Plan submission	March	Report (due)	339 Counseling Plan
Bureau of Curriculum, Assessment & Instruction	Pennsylvania Association of Environmental Educators Annual Conference Description: Professional growth opportunity for environmental educators	March	Conference/Training	Pennsylvania Association of Environmental Educators (PAEE) Conference
Bureau of Curriculum, Assessment & Instruction	Annual Federal Program PAFPC Conference Description: Federal program coordinators, LEA leadership teams, business officials, etc.	April	Conference/Training	Pennsylvania Association Federal Program Coordinators (PAFPC)
Safe Schools Office	Bus Evacuation and Security Drills ACS Reports	April	Report (due)	Safe Schools Data and Reporting
Bureau of Special Education	eGrants: Budget Description: Revisions due from April to September	April	Grant (due)
Bureau of School Support	ELECT Annual Conference	April	Conference/Training
Bureau of School Support	Migrant Education Program Annual Conference (in-person)	April	Conference/Training
Bureau of Curriculum, Assessment & Instruction	PSSA Administration	April	Activity	Pennsylvania System of School Assessment (PSSA) Testing Windows
Bureau of Special Education	Restraint Information System Collection (RISC) Description: 4th Quarter Report	April	Report (due)	Restraint Information System Collection (RISC)
Bureau of Special Education	Secondary Transition: Indicator 14 Description: State Performance Plan Data Requirements - Postsecondary School Survey - Cohort 2 POST Webinar	April	Conference/Training
Bureau of Curriculum, Assessment & Instruction	Statewide Nonpublic Equitable Services Consultation Meeting Description: DFP staff hosts a statewide training for all LEAs and nonpublic schools on the purpose of equitable services requirements and best practices.	April	Training
Bureau of Curriculum, Assessment & Instruction	Keystone Exam Administration	May	Activity	Keystone Testing Windows
Bureau of Curriculum, Assessment & Instruction	Organ and Tissue Donation Awareness (ODTA) Conference	May	Conference/Training
School Services Office	180 Day Exception Requests Description: Due June prior to school year	June	Activity	180 Day Exception Requests
Bureau of Curriculum, Assessment & Instruction	Accountability Data Snapshot	June	Activity	PIMS Manuals and Calendars
Program Monitoring & Accountability Office	AEDY End-of-Year Report Description: Report for each approved program due June 30	June	Report (due)	AEDY Login
Bureau of Special Education	eGrants: 611 Budget Applications Description: Open eGrants for 611 budget applications	June	Grant (due)
School Services Office	Flexible Instructional Days (FIDs) Description: Application due June 1; PDE determinations Made by August 1.	June	Application	Flexible Instructional Days
Safe Schools Office	Memorandum of Understanding Description: Executed copy of Memorandum of Understanding (MOU)	June	Report (due)	Safe Schools Data and Reporting
School Services Office	Nonpublic/Non-Licensed Schools Description: New nonpublic/non-licensed schools due June prior to new school year or throughout the year to open at different start dates	June	Affidavit
Safe Schools Office	Student Assistance Program Data Description: Data submission	June	Report (due)	Safe Schools Online Login
Bureau of Special Education	Survey of Parents of Students with Disabilities	June	Report (due)	Survey of Parents of Students with Disabilities (PDF)
Bureau of Curriculum, Assessment & Instruction	Title I Participation Data Reporting Description: Reporting (takes place June to August in PIMS)	June	Report (due)
Bureau of Curriculum, Assessment & Instruction	Title III Professional Development Activities (via PIMS)	June	Report (due)	PIMS Manuals and Calendars
School Services Office	Act 89 Final Program Evaluation Reports Description: Due by July 31	July	Report (due)
Safe Schools Office	Bullying Policy Description: Updated Bullying Policy (policies need to be reviewed/updated every three years)	July	Report (due)	Safe Schools Data and Reporting
Safe Schools Office	Fire Drill ACS	July	Report (due)	Safe Schools Data and Reporting
Bureau of Special Education	Fiscal Trainings Description: Mandatory Fiscal Trainings	July	Conference/Training	PaTTAN Event - Fiscal Trainings
Safe Schools Office	Safe Schools ACS report	July	Report (due)	Safe Schools Data and Reporting
School Services Office	School Reconfigurations Description: Due July 31 of each year (or the Friday before)	July	Activity	School Reconfigurations
Safe Schools Office	School Security Drill ACS	July	Report (due)	Safe Schools Data and Reporting
Bureau of Special Education	Special Education Performance Grant	July	Grant (due)	PaTTAN Educational Initiatives
Bureau of Curriculum, Assessment & Instruction	Title I Parent & Family Engagement Conference Description: Summer TBD	July	Conference/Training
School Services Office	Act 89 Allocations Description: August, October, and February on the first business day of month	August	Activity	Act 89 Allocations
Bureau of Special Education	APS/CSDB (Approved Private Schools/Chartered Schools for the Deaf and Blind) Description: Tuition rates due August 15	August	Report (due)
Bureau of Curriculum, Assessment & Instruction	BruMan Summer Forum Description: Training each summer for federal program administrators and business officials, TBD	August	Conference/Training	Pennsylvania Association Federal Program Coordinators (PAFPC)
Bureau of School Support	Charter School Annual Report (CSAR) Description: Due August 1	August	Report (due)	Charter School Annual Reports
Bureau of Special Education	Compliance Monitoring for Continuous Improvement (CMCI) Monitoring Description: Training posted on PaTTAN website	August	Conference/Training
Bureau of School Support	School Improvement Plans (CSI, A-TSI, and TSI) Description: School plans due in FRCPP on 8/31	August	Plan (due)	School Improvement Plans
Bureau of Special Education	ACCESS Description: Medical ACCESS reimbursement requests ongoing throughout school year	September	Report (due)	Special Education Medical Access
Bureau of Special Education	School-Based ACCESS Program Statewide Training	September	Conference/Training	PaTTAN - Home
Bureau of Curriculum, Assessment & Instruction	ACT 35 Description: Civics Education Reporting. Window is September 14, 2022 - December 1, 2022 (FRCPP)	September	Report (due)	Comprehensive Planning Act 35
Bureau of Special Education	Compliance Monitoring Description: Approved Private Schools (APS): Compliance Monitoring ongoing throughout school year	September	Report (due)	Special Education Compliance Monitoring
Bureau of Special Education	Determination Letters Description: Compliance with IDEA to Districts (1st week of September)	September	Report (due)
Bureau of Curriculum, Assessment & Instruction	ELD Program Area Fall professional learning calendar Description: Various topics: new coordinators, culturally responsive teaching, literacy, ELD curriculum development,	September	Conference/Training	English Language Development (ELD) Portal on SAS
Bureau of Curriculum, Assessment & Instruction	ELD Program Area Office Hours Description: Monthly virtual open office hours meetings: September 14, September 26, October 18, November 28, December 19	September	Conference/Training	English Language Development (ELD) Portal on SAS
Bureau of Curriculum, Assessment & Instruction	ESSA Local Plans [Titles IA,(ID) IIA, IIIA & IV] Description: Consolidated Applications – Every Student Succeeds Act Local Plans (opens in Spring and due early September in eGrants)	September	Report (due)
Bureau of Special Education	Fiscal Trainings Description: Fiscal Trainings at PaTTAN and IU locations (virtual if needed) from September to October	September	Conference/Training
Bureau of School Support	Homeless Education Summit	September	Conference/Training
Bureau of Special Education	Mikayla's Voice Description: Inclusive Programming Opportunities through Mikayla's Voice	September	Conference/Training	Mikayla's Voice Homepage
Bureau of Curriculum, Assessment & Instruction	Monthly Virtual Federal Program Trainings Description: 3rd Tuesday monthly (federal program coordinators; LEA leadership teams; business officials, etc.)	September	Conference/Training	Monthly Virtual Federal Program Trainings Zoom Site
Bureau of Special Education	PASA Updates and Training Announcements	September	Conference/Training	PaTTAN - Home
Bureau of School Support	Ready to Learn Block Grant Description: Grants due in eGrants by November 30th	September	Grant (opens)	Ready to Learn Block Grant
Bureau of School Support	Refugee Education Summit	September	Conference/Training
Bureau of Special Education	Reporting of Expenditures relating to Exceptional Students	September	Report (due)	Act 16 Guidelines
Safe Schools Office	RFA for Safe School Grants Description: Request for applications open	September	Grant (opens)	Safe Schools Funding and Grants
Bureau of Special Education	Restraint Information System of Collection (RISC) Description: 1st Quarter Report	September	Report (due)	Restraint Information System Collection (RISC)
Bureau of Special Education	Secondary Transition: Cyclical Monitoring Planning and IEP Development Description: Schoology Course (TARGETED LEAS ONLY)	September	Conference/Training	PaTTAN Event: Secondary Transition: Cyclical Monitoring Planning and IEP Development
Bureau of Special Education	Secondary Transition: Indicator 13 Description: What LEAs Need to Know About the Secondary Transition Cyclical Monitoring Schoology Course (TARGETED LEAS ONLY)	September	Conference/Training	PaTTAN Event: Secondary Transition: Indicator 13
Bureau of Special Education	Secondary Transition: Indicator 14 Description: State Performance Plan Data Requirements - Postsecondary School Survey (Cohort 3 Exits) Fall Webinar	September	Conference/Training	PaTTAN Event: Secondary Transition: Indicator 14
Bureau of Career and Technical Education	Supplemental Equipment Grant released	September	Grant (opens)	Supplemental Equipment Grants
Bureau of Curriculum, Assessment & Instruction	Title I - Schoolwide Plans Description: Revised and due by early September in the Future Ready Comprehensive Planning Portal - FRCPP	September	Report (due)
Bureau of Special Education	ACT 16: Data Description: Due from October to February 1 for LEAs with 20% or greater increase in any of top three categories	October	Report (due)
Bureau of Career and Technical Education	Articulation Agreements Description: Postsecondary statewide articulation agreements due	October	Activity	Articulation Agreements
Program Monitoring & Accountability Office	Building Restorative Justice Systems in Schools	October	Conference/Training	PaTTAN Event: Building Restorative Justice Systems in Schools
Bureau of Curriculum, Assessment & Instruction	Charter School Enrollment Verification Description: Charter School Enrollment is collected annually to determine ESSA program eligibility and annual allocation amounts.	October	Report (due)
Bureau of Career and Technical Education	Competitive Equipment Grant released	October	Grant (opens)	Competitive Equipment Grants
Bureau of School Support	Comprehensive Plan, Phase 1 Description: Due in FRCPP on March 31, 2023	October	Report (due)	Comprehensive Planning
Bureau of School Support	Cyber Charter Application Description: New Cyber Charter Applications are due October 1	October	Report (due)	Charter Applications
Bureau of School Support	Cyber Charter Renewal Application Description: Applications are due October 1 during the year prior to the expiring charter.	October	Report (due)	Charter Renewal Process and Decisions
Program Monitoring & Accountability Office	Facility-Wide Tiered Fidelity Inventory Description: A Tool for Planning and Implementing PBIS in Alt Settings	October	Conference/Training	PaTTAN Event: Facility-Wide Tiered Fidelity Inventory
Bureau of Curriculum, Assessment & Instruction	Fall Regional Meetings Description: Live at 10 IUs across PA in October and November	October	Activity	Pennsylvania Association Federal Program Coordinators (PAFPC)
School Services Office	Home Education and Private Tutoring Report Description: Report and ACS due October 28	October	Report (due)	Home Education Report
School Services Office	Interscholastic Athletic Opportunities Report Description: Report and ACS due October 28	October	Report (due)	Interscholastic Athletic Opportunities Report
Bureau of Curriculum, Assessment & Instruction	N&D (Neglected & Delinquent) Symposium Description: October or November for LEAs serving vulnerable populations, receiving Title IA neglected or ID Delinquent funds	October	Conference/Training	Neglected and Delinquent Website
Bureau of Career and Technical Education	Onsite Compliance Visits Description: Perkins, Approved Program Evaluations) begin; Nurse Aide reviews occur quarterly.	October	Activity	Onsite Compliance Visits
School Services Office	Private Academic School Applications Description: Applications due dates three month prior to PAS Board meetings	October	Report (due)
School Services Office	Private and Nonpublic School Enrollments (PNPE) Description: Mandatory reporting from October 1-15	October	Report (due)
Bureau of Career and Technical Education	Program of Study Revisions Description: Revision of Phase IV Program of Study task grids via virtual meetings	October	Activity
Bureau of Special Education	Special Education Plan Information Description: Based on phase # for School Districts	October	Report (due)	PaTTAN SE Plan Webpage
Bureau of Curriculum, Assessment & Instruction	Teen Driver Safety Week Description: Third week in October	October	Event
Bureau of Special Education	Contingency Fund Applications Description: Open late November to January with award letters in April/May	November	Grant (due)	Special Education Funding and Grants
Bureau of Curriculum, Assessment & Instruction	English Language Development (ELD) Conference	November	Conference/Training	English Learner Portal
Bureau of Curriculum, Assessment & Instruction	Governor's STEM Competition Description: Registration: September to November. State Competition: April.	November	Event	Governor's STEM Competition
Bureau of Career and Technical Education	Industry Credentials Description: Applications to add industry credentials due November 30	November	Report (due)	Industry Credentials
Bureau of Career and Technical Education	PDE Integrated Learning Conference Description: Annual PDE Integrated Learning Conference	November	Conference/Training	PDE Integrated Learning Conference
Bureau of Special Education	Restraint Information System of Collection (RISC) Description: 2nd Quarter Report	November	Report (due)	Restraint Information System Collection (RISC)
Bureau of Curriculum, Assessment & Instruction	Title I Comparability Reporting Description: LEAs must submit student & staff enrollment to ensure state and/or local funds are not being reduced in non Title IA schools.	November	Report (due)
Bureau of Curriculum, Assessment & Instruction	Act 158 Graduation Report Description: Number of students graduating via pathways/evidence reorted to PDE for public posting opens oct 1 and is due Dec 1 annually.	December	Report (due)	Future Ready Comprehensive Planning Portal (FRCPP)
Bureau of School Support	Blue Ribbon Schools Description: Nominations begin in September and are awarded at the SAS conference	December	Award (issued)	Blue Ribbon Schools
Bureau of Special Education	Child Count Description: Child Count data due on December 1	December	Report (due)
School Services Office	Nonpublic Information System (NPIS) Description: Initial PO submission due November 13; final PO submission after reallotment due February 28	December	Activity
Bureau of Curriculum, Assessment & Instruction	PA/DEP Environmental Education Fund Grants Description: Applications late summer with deadline in December	December	Grant (due)	Department of Environmental Protection (DEP) Website
Bureau of Curriculum, Assessment & Instruction	Pennsylvania Meaningful Watershed Education Experience Awards Description: Professional growth opportunity for environmental educators, applications due December	December	Conference/Training	Pennsylvania Meaningful Watershed Education Experience Awards
Bureau of School Support	Purple Star Schools Description: Applications close on October 1 for consideration for the following school year and are awarded at the SAS conference	December	Award (issued)	Purple Star Schools
Bureau of Curriculum, Assessment & Instruction	SAS Institute	December	Conference/Training	SAS Institute Website
Bureau of School Support	Teacher of the Year Award Description: Applications close on December 15 for consideration for the following school year and the current year is awarded at the SAS conference	December	Award (issued)	Teacher of the Year Award
Bureau of Curriculum, Assessment & Instruction	Winter Keystone Exam Administration	December	Activity	Keystone Testing Windows

OESE General Annual Calendar

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