Records Management

• Executive Order 1992-1: Records Management
• Management Directive 210.5: The Commonwealth's Enterprise Records Management Program
• Manual 210.1: Commonwealth of Pennsylvania Employee Records Management Manual
• Manual 210.7: State Records Management Manual
• Manual 210.9: The Commonwealth's General Records Retention and Disposition Schedule

Pennsylvania’s state records management program guides the creation, use, maintenance and disposition of state documentations and information.  The program ensures that agencies subject to the Administrative Code of 1929, agencies under the Governor’s jurisdiction and entities that use the State Records Center, apply policies and activities in a consistent manner that enables effective and transparent operations.

The Office of Administrations’ Office of Continuity and Records Information Management carries out Executive Order 1992-1, which requires the Secretary of Administration to administer the Commonwealth’s record management program by drafting policies, standards, and procedures to control the use, maintenance, retention and disposition of records.

The Office of Continuity and Records Information Management also:

• Issues management directives, manuals, executive orders, general retention schedules and education and training.
• Provides statements of policy and procedure on behalf of issuing agencies through the directives management process.
• Coordinates the review, analysis and process of executive orders.
• Coordinates the review, analysis, and process of the resolution system for non-regulatory actions of the Executive Board.
• Processes Sunshine Act public meeting notices for the Harrisburg area.
• Leads the Commonwealth’s continuity and preparedness efforts in Continuity of Operations (COOP), Continuity of Government (COG) and Enduring Constitutional Government (ECG).

The Pennsylvania Historical & Museum Commission implements Pennsylvania's state records management program and operates the state records center and the state archives.