Quarantine and Permit Program FAQ​s

Yes, residents demonstrate compliance through the use of a Compliance Checklist. A checklist can be signed once, kept in a personal vehicle and used when needed as a reference.

For Pennsylvania (PA), an SLF permit is required for businesses, agencies and organizations (agricultural and non-agricultural) working within the quarantine, which move regulated articles (defined in the PA SLF Quarantine Order as any living SLF life stage, products, vehicles or other conveyances, etc.) within or out of the quarantine. A permit is also required to move regulated articles into any part of PA from areas in other states with established SLF populations.

​Multiple states have SLF populations and individual state quarantines. Details on PA's quarantine and links to other states' SLF information webpages can be accessed through the PA Department of Agriculture (PDA) SLF Quarantine & SLF Businesses web pages. State officials have collaborated to create reciprocal permit agreements, so businesses do not need to take multiple permit courses.

​Yes, you are required to have a permit if you are conducting business in the PA quarantine. A permit is also needed to move regulated articles into PA from areas outside PA with SLF populations and/or quarantines.

​Yes, you are required to have a permit if you are conducting business in the PA quarantine. A permit is also needed to move regulated articles into PA from areas outside PA with SLF populations and/or quarantines.

​If you do not originate from an SLF infested area, the load is covered or contained and do not stop in the PA quarantine for business or for anything except quick stops (i.e. fueling), you are not required to get a permit.

School buses are required to have permits if they travel routes with scheduled stops within the quarantine including travel for special events. A permit is not required if traveling from and to areas free from SLF and no stops are made within the quarantine.

​Safety and response to calls is absolutely the priority for emergency responders. We are grateful to have dedicated first responders such as those in your organization. However, SLF is a threat to PA and we do not issue waivers. Emergency organizations need to obtain a permit, and personnel should be trained and conduct inspections in a manner that does not interfere with their primary role.

• Drivers should complete and log inspections, when it does not delay or inhibit emergency response.  SLF inspections can be rolled into shift turnover or other daily checks.
• All non-emergency travel should follow the normal requirements for SLF inspections, e.g. food runs, fueling, maintenance, etc.
• During the day, advise drivers to have situational awareness. For example: Conduct inspections/mitigations as needed through the workday, such as during swarming, when it does not delay or inhibit emergency response.
  

​Yes, you are required to have a permit if you are conducting business in the PA quarantine.

​Yes. You should obtain a permit and train employees about SLF especially those engaged in the receipt of goods (e.g., those working in warehouses and at loading docks). Those employees should inspect for SLF upon receipt of goods.

Yes. You should obtain a permit and train employees about SLF especially those engaged in the receipt and shipment of goods (e.g., those working in warehouses and at loading docks). Those employees should inspect for SLF upon receipt of goods and prior to shipping goods from the distribution center.

Inspect your goods prior to loading onto a third-party carrier truck. Certify your goods are free from SLF using a permit certification label or statement on shipping documents. Email SLFPermit@pa.gov or call 717-787-5674 to request a permit certification label template. Or incorporate the following statement onto shipping documents: "The Pennsylvania Department of Agriculture certifies these regulated articles have been approved for movement out of the SLF quarantine area. Business Name: (Your Business Name) Permit #: (20XXXXXXXXX)""

Yes, dealerships need to obtain a permit. The participant should enter the number of dealership owned vehicles on their permit course registration (e.g., maintenance and shuttle vehicles). Do not include for-sale vehicles. As vehicles are sold, they should be inspected before the new owner takes possession.

Spotted Lanternfly program information is available here. Most questions can be answered by the information contained in the FAQs.  If you have a question not answered in the FAQs, email SLFPermit@pa.gov or call 717-787-5674 and leave a message. Calls will be returned by the person who can best answer your question. 

​The logger/harvester needs a permit. The hauler also needs to have a permit if transport is not done by the harvesting business. Harvesters are required to make pre-notification to the Department of Agriculture 2-4 weeks prior to harvest. Notify the Bureau of Plant Industry Regional Supervisor for the area the harvesting will occur. An example of the timber harvest pre-notification sheet is available on the SLF Business page. If you have template you currently use for other things, you are welcome to adapt it for SLF.

Contact Penn State Extension Help at 1-877-345-0691 or here. They will assist you through the process.

​Each participant should list the number of vehicles they are responsible for (may be different from company total). 

Each business must complete the permit process for themselves and ensure they are complying with the SLF Quarantine Order requirements. You can provide the employee training with the understanding that you are not responsible for other compliance aspects. 

Train your employees, giving priority to those directly involved with vehicle travel, receipt or shipment of goods. Employee training is required prior to distributing the permit to the drivers/vehicles.

Additionally, quarterly briefs of the life stage changes are recommended (late April, early May for hatch, July for 4th stage nymph/adult emergence, September for egg-laying).

Penn State Extension has developed PowerPoints in English and Spanish that may be used to train employees. You can download these from the permit course or the PSU website.

If a business chooses to develop training, topics to include:

• Life cycle
• Risks of SLF movement, especially adults and egg masses
• What to look for at different times of the year
• What needs to be inspected
• Recordkeeping requirements

​All business vehicles regardless of size travelling within or from the quarantine need permits.

PDA issues electronic permits which are sent to the permit course participant's email. The permit may be distributed as a printed or electronic copy to the drivers or into the vehicles for which the permittee is responsible. Drivers need to show the assigned permit if stopped at a checkpoint.

​Send requests to SLFPermit@pa.gov. 

The PA Department of Agriculture will issue a permit after receipt of your course registration from Penn State. It may take one to two weeks for a business to receive a permit.

Meanwhile, the Certificate of Completion in the PSU permit course serves as a temporary permit. At the end of the SLF online course, follow the instructions to print the Certificate of Completion.

• Click on the link to the "Progress" page in the tool bar or in the course text.
• Click on "View Certificate".
• Print and distribute as needed.
  

​Complete the course for one company. Email slfpermit@pa.gov with the date of permit course completion, additional business names, mailing addresses and number of vehicles associated with each. Additional registrations will be created, and a permit issued for each business.

Permits are not being renewed at this time. Permits do not have an expiration date and are valid until the permit holder receives a renewal notification. This timeframe may exceed one year.

​There is no re-training requirement at this time.

​If the information on your registration is incorrect, outdated, or you did not receive a permit, please contact slfpermit@pa.gov or call 717-787-5674. Your registration will be updated, and a new permit issued.

Permits may not be transferred. If another person is taking over SLF compliance responsibilities from the original permit holder, that new person must complete an SLF permit course. 

​Recordkeeping of training, shipping records, and inspection of vehicles with control measures taken if SLF is found (such as vehicle washes, destruction of living lanternfly, etc.) must be maintained for a minimum of two years. Electronic records are acceptable if you can make them available during a verification checkpoint or audit.

Harvesters are required to make pre-notification to the Department of Agriculture 2-4 weeks prior to harvest. Notify the Bureau of Plant Industry Regional Supervisor for the area the harvesting will occur.

Here's an xample of the timber harvest pre-notification sheet.

If you have template you currently use for other things, you are welcome to adapt it for SLF.

There is no required template for vehicle inspections, but documentation is required and must identify the person conducting the inspection and demonstrate an inspection was performed to prevent spread of the pest.

It is recommended that employers and employees incorporate SLF inspections into existing activities, such as daily inspections or safety checks. Document the inspection was done, and the control measures taken if live SLF were found (destruction of SLF, etc.). Examples of driver checklist/inspection logs can be found as a resource in the online permit course and here

​Records should be kept by the person who registered for and completed the permit training.

​Inspections should be completed before moving within the quarantine zone, leaving the quarantine zone and entering PA from another area that has an SLF population.

If working in the same municipality all day, drivers should complete and log pre and post trip inspections. During the day, advise them to have situational awareness. For example: Drivers should conduct inspections/mitigations as needed through the work day, such as during swarming.

No need for inspection if the vehicle was not used that day.

​Yes. SLF populations are not equally distributed.  We want to prevent spreading from areas of high populations to those with low or no populations and prevent the re-infestation of treated areas.

​After adults have died off in the winter, remove and destroy any egg masses and adults. Be sure to document the inspection and action. After completing this step, SLF inspections may be suspended December 1 through March 31.

​PDA compliance inspections are conducted to determine if a business is following the SLF Quarantine Order requirements.  Inspections could be triggered by a report of a quarantine violation, as a routine audit or at the request of a business and could be a roadside check, document audit, vehicle and product inspection or some combination.  

​PDA will conduct the inspections for SLF and work in cooperation with Pennsylvania State Police (PSP). PSP may also check for violations under their authority.

Inspections will take place at your business. Vehicle inspections may also take place at weigh and other inspection stations.

​Inspections will be conducted on a periodic basis as determined by PDA. Timing and frequency depend in part on the SLF life cycle and habits.

​Inspections will be random checks and standard parameters will be developed per checkpoint in conjunction with PSP.

​Each verification check is unique based on truck and load type. Time invested will vary accordingly.

Drivers must show a permit, either hardcopy or electronic. Drivers will be asked questions to evaluate their understanding and working knowledge of SLF and the risks of spreading the pest.

​Once the SLF is destroyed and the entire shipment has been re-inspected and no other SLF is found, the load may continue. The company will be notified of the find and PDA will request to review the company's SLF protocols to prevent subsequent SLF movement. PDA will enter a notation in the company's file and monitor for repeated finds that indicate a larger problem.

​No, the manufacturer's permit covers their facility and goods inspected prior to transport. The carrier needs to obtain their own permit.

If the manufacturer is located within the quarantine, the manufacturer needs to obtain a permit, and take the steps to be compliant with the PA SLF Quarantine Order.

​No, the carrier needs to obtain a permit, and take the steps to be compliant with the PA SLF Quarantine Order.

​The carrier/driver could ask if the goods have been inspected (permit or no) and have the shipper attest to that in some way (e.g., statement and signature on BOL). The carrier has the right to refuse a load if they are not comfortable with the condition of the goods and do not want to take the responsibility if the shipper does not have a permit and did not inspect the goods.

​If you have done your inspection and an SLF lands on your vehicle during travel, destroy it and re-inspect the entire shipment. If no other SLF is found, the load may continue. Note the find and re-inspection in your records. No penalties will be assessed.

If both parties completed SLF inspections and an SLF is found during transport or upon delivery, destroy it and re-inspect the entire shipment. Note the find and re-inspection in your records. No penalties will be assessed.

​The PA Department of Agriculture began compliance verification May 1, 2019. If you need assistance or have compliance questions, please email slfpermit@pa.gov.  

The PA Department of Agriculture's goal is to educate and assist businesses with compliance. Any business found to be out of compliance will receive a warning, along with compliance assistance to get permitted. These instances will be tracked, and repeat violators may be fined.

What are the fines associated with non-compliance?

The Pennsylvania SLF Quarantine Order Article VII lists the following:

• Criminal citation up to $300 per violation.
• Civil penalty up to $20,000 per violation.
• Revocation of permit or compliance agreement if PDA determines the holder has not complied.
  

The Pennsylvania SLF Quarantine Order Article VII lists the following:

• Criminal citation up to $300 per violation.
• Civil penalty up to $20,000 per violation.
• Revocation of permit or compliance agreement if PDA determines the holder has not complied.
  

The PA Bulletin is the location to look for any regulation changes or additions for Pennsylvania. Additionally, the three main partners in the PA SLF program - PA Department of Agriculture, US Department of Agriculture and Penn State University - have each provided notifications through news publications, press releases, webinars, mailings, social media campaigns, etc.

Quarantine expansions are made public by the PA Department of Agriculture through press releases and in the PA Bulletin. A grace period will be given for businesses in newly quarantined areas. PDA understands the time and effort involved with compliance and will recognize the business' reasonable effort toward compliance.

​You can download materials and checklists from USDA's Business webpage.