PA W-2 Wage Records (CSV)
The file you upload needs to be a Comma Delimited file (i.e. CSV format) and contain a data element for each column specified below. It should contain a minimum of 20 columns of data.
Column | Data Format | Required |
|---|---|---|
Entity ID | 9-digit Entity ID number for business being filed. Usually a Federal Employer Identification Number (FEIN) or Social Security Number (SSN), containing no dashes or spaces. | Yes |
Type of Entity ID | 3-digit number indicates the Entity ID Type. Please refer to Appendix A for Code List. | Yes |
Account Number | The 8-digit Withholding ID containing no dashes or spaces. | Yes |
Tax Year | 4-digit value of year reported. | Yes |
Taxpayer Identification Number | 9-digit number for employee Social Security Number, Individual Taxpayer Identification Number or Federal Employer Identification Number, containing no dashes or spaces. If an employee has multiple wage records, you must add them together for submission. | Yes |
Type of Taxpayer Identification | 3-digit number indicates the Taxpayer Identification Type. Please refer to Appendix A for Code List. | Yes |
Employee Number | Company Employee ID, 20 characters max. |
|
Employee Last Name | 30 Characters Max. | Yes |
Employee First Name | 20 Characters Max. | Yes |
Employee Middle Name | 20 Characters Max. |
|
Employee Name Suffix | 4 Characters Max. |
|
Address Line 1 | Apartment Number, Box Number, Street Address, or Unit and Box for U.S. Military Address, 50 characters max. | Yes |
Address Line 2 | Street Address if not on Address Line 1, 50 characters max. |
|
Address Line 3 | Hamlet, Village or other information if it needs to appear before the City or Town, 50 characters max. |
|
City/Town | City, Town, etc. APO, FPO, DPO for U.S. Military Address. | Yes |
Governing District | U.S. States use 2 character abbreviation, Canadian Providences use 2 character abbreviation, Mexico Federal Districts use 3 character abbreviation, U.K. County use county name etc., U.S. Military Addresses use AE, AP, or AA, 30 characters max. | Yes |
Postal Area | U.S. Zip Code, Canadian/Mexico Postal Code, U.K. Postal Code, etc., 15 characters max. U.S. Military Address use 5-digit Zip Code. | Yes |
Country Code | 2 character country code as specified in EFW2 Publication 42-007. | Yes |
State Wages, Tips, etc. (W-2 Box 16) | Numeric only including 2 decimal places. Do not report negative figures, minimum value 0.00, maximum value 999999999.99. | Yes |
State Income Tax (W-2 Box 17) | Numeric only including 2 decimal places. Do not report negative figures, minimum value 0.00, maximum value 999999999.99. | Yes |