Skip to agency navigation
Skip to main content

Official Website

of the Commonwealth of Pennsylvania

    The .gov means its official.

    Local, state, and federal government websites often end in .gov. Commonwealth of Pennsylvania government websites and email systems use "pennsylvania.gov" or "pa.gov" at the end of the address. Before sharing sensitive or personal information, make sure you're on an official state website. 

    PA W-2 Wage Records (CSV)

    The file you upload needs to be a Comma Delimited file (i.e. CSV format) and contain a data element for each column specified below. It should contain a minimum of 20 columns of data.

    Column

    Data Format

    Required

    Entity ID

    9-digit Entity ID number for business being filed. Usually a Federal Employer Identification Number (FEIN) or Social Security Number (SSN), containing no dashes or spaces.

    Yes

    Type of Entity ID

    3-digit number indicates the Entity ID Type. Please refer to Appendix A for Code List.

    Yes

    Account Number

    The 8-digit Withholding ID containing no dashes or spaces.

    Yes

    Tax Year

    4-digit value of year reported.

    Yes

    Taxpayer Identification Number

    9-digit number for employee Social Security Number, Individual Taxpayer Identification Number or Federal Employer Identification Number, containing no dashes or spaces. If an employee has multiple wage records, you must add them together for submission.

    Yes

    Type of Taxpayer Identification

    3-digit number indicates the Taxpayer Identification Type. Please refer to Appendix A for Code List.

    Yes

    Employee Number

    Company Employee ID, 20 characters max.

     

    Employee Last Name

    30 Characters Max.

    Yes

    Employee First Name

    20 Characters Max.

    Yes

    Employee Middle Name

    20 Characters Max.

     

    Employee Name Suffix

    4 Characters Max.

     

    Address Line 1

    Apartment Number, Box Number, Street Address, or Unit and Box for U.S. Military Address, 50 characters max.

    Yes

    Address Line 2

    Street Address if not on Address Line 1, 50 characters max.

     

    Address Line 3

    Hamlet, Village or other information if it needs to appear before the City or Town, 50 characters max.

     

    City/Town

    City, Town, etc. APO, FPO, DPO for U.S. Military Address.

    Yes

    Governing District

    U.S. States use 2 character abbreviation, Canadian Providences use 2 character abbreviation, Mexico Federal Districts use 3 character abbreviation, U.K. County use county name etc., U.S. Military Addresses use AE, AP, or AA, 30 characters max.

    Yes

    Postal Area

    U.S. Zip Code, Canadian/Mexico Postal Code, U.K. Postal Code, etc., 15 characters max. U.S. Military Address use 5-digit Zip Code.

    Yes

    Country Code

    2 character country code as specified in EFW2 Publication 42-007.

    Yes

    State Wages, Tips, etc. (W-2 Box 16)

    Numeric only including 2 decimal places. Do not report negative figures, minimum value 0.00, maximum value 999999999.99.

    Yes

    State Income Tax (W-2 Box 17)

    Numeric only including 2 decimal places. Do not report negative figures, minimum value 0.00, maximum value 999999999.99.

    Yes