PA W-2 Wage Records (EFW2)
RA Record Specifications
Column | Starting Position | Ending Position | Max Length | Data Format | Required |
---|---|---|---|---|---|
Record Identifier | 1 | 2 | 2 | Must be "RA". | Yes |
Submitter Entity ID | 3 | 11 | 9 | 9-digit Entity ID number for submitter's business. Usually a Federal Employer Identification Number (FEIN) or Social Security Number (SSN), containing no dashes or spaces. | Yes |
RE Record Specifications
Column | Starting Position | Ending Position | Max Length | Data Format | Required |
---|---|---|---|---|---|
Record Identifier | 1 | 2 | 2 | Must be "RE". | Yes |
Tax Year | 3 | 6 | 4 | 4-digit value of the year reported. | Yes |
Agent Indicator Code | 7 | 7 | 1 | If applicable, enter one of the following codes: |
|
Employer Entity ID | 8 | 16 | 9 | 9-digit Entity ID number for business being filed. Usually a Federal Employer Identification Number (FEIN) or Social Security Number (SSN), containing no dashes or spaces. | Yes |
Agent Entity ID | 17 | 25 | 9 | If you entered a "1" in the Agent Indicator Code field, enter the client-employer's Entity ID for which you are an Agent. |
|
Employer Name | 40 | 96 | 57 | Name of the business for which taxes are being filed. | Yes |
Location Address | 97 | 118 | 22 | Employer Location Address | |
Delivery Address | 119 | 140 | 22 | Employer Delivery Address | Yes |
City | 141 | 162 | 22 | City, Town, etc. APO, FPO, DPO for U.S. Military Address. | Yes |
State Abbreviation | 163 | 164 | 2 | U.S. States use 2 character abbreviation code. | Yes |
Zip Code | 165 | 173 | 9 | U.S. addresses use max 9-digit Zip Code. Required if the Country Code entered is "US". | Yes |
RS Record Specifications
Column | Starting Position | Ending Position | Max Length | Data Format | Required |
---|---|---|---|---|---|
Record Identifier | 1 | 2 | 2 | Must be "RS". | Yes |
State Code | 3 | 4 | 2 | State Code "42" for PA. | Yes |
Employee SSN | 10 | 18 | 9 | 9-digit number for employee Social Security Number (SSN). Enter it as "000000000" if the ITIN is entered. | Yes |
Employee First Name | 19 | 33 | 15 | Employee First Name | |
Employee Middle Name/Initial | 34 | 48 | 15 | Employee Middle Name/Initial | |
Employee Last Name | 49 | 68 | 20 | Employee Last Name | Yes |
Suffix | 69 | 72 | 4 | Employee Name Suffix | |
Location Address | 73 | 94 | 22 | Employee Location Address or Delivery Address is required | Yes |
Delivery Address | 95 | 116 | 22 | Employee Location Address or Delivery Address is required | Yes |
City | 117 | 138 | 22 | City, Town, etc. APO, FPO, DPO for U.S. Military Address. | Yes |
State Abbreviation | 139 | 140 | 2 | U.S. States use 2 character abbreviation code. Required if the Country Code entered is "US". | Yes |
Zip Code | 141 | 149 | 9 | U.S. addresses use max 9-digit Zip Code. Required if the Country Code entered is "US". | Yes |
Foreign State/Province | 155 | 177 | 23 | Canadian Providences use 2 character abbreviation, Mexico Federal Districts use 3 character abbreviation, U.K. County use county name etc., U.S. Military Addresses use AE, AP, or AA, 30 characters max. Required if the Country Code entered is other than "US". | |
Foreign Postal Code | 178 | 192 | 15 | Canadian/Mexico Postal Code, U.K. Postal Code, etc., use max 15 characters. Required if the Country Code entered is other than "US". | |
Country Code | 193 | 194 | 2 | 2 character country code as specified in EFW2 Publication 42-007. | |
Account Number | 248 | 255 | 8 | The 8-digit Withholding ID containing no dashes or spaces. | Yes |
State Taxable Wages | 276 | 286 | 11 | Numeric only including 2 decimal places. Do not report negative figures. | Yes |
State Income Tax Withheld | 287 | 297 | 11 | Numeric only including 2 decimal places. Do not report negative figures. | Yes |
Employee ITIN | 338 | 346 | 9 | Employee Individual Tax Identification Number (ITIN). Enter Employee SSN as "000000000" if the Employee ITIN is entered. | |
RV Record Specifications
Column | Starting Position | Ending Position | Max Length | Data Format | Required |
---|---|---|---|---|---|
Record Identifier | 1 | 2 | 2 | Must be "RV". | Yes |
State Code | 3 | 4 | 2 | State Code "42" for PA. | Yes |
Tax Year | 5 | 8 | 4 | 4-digit value of year reported. | Yes |
Account Number | 9 | 16 | 8 | The 8-digit Withholding ID containing no dashes or spaces. Must match with the Account Number in first RS Record. | Yes |
Employer Entity ID | 17 | 25 | 9 | 9-digit Entity ID number for submitter's business. Usually a Federal Employer Identification Number (FEIN) or Social Security Number (SSN), containing no dashes or spaces. Must match with Employer Entity ID in RE record. | Yes |
Total Records Count | 26 | 32 | 7 | Total count of all RS records. Numeric only without decimals. | Yes |
Total PA Taxable Wages | 33 | 47 | 15 | Total of "State Taxable Wages" from RS records. Numeric only including 2 decimal places. Do not include decimal "." character. | Yes |
Total PA Tax Withheld | 48 | 62 | 15 | Total of "State Income Tax Withheld" from RS records. Numeric only including 2 decimal places. Do not include decimal "." character. | Yes |
RF Record Specifications
Column | Starting Position | Ending Position | Max Length | Data Format | Required |
---|---|---|---|---|---|
Record Identifier | 1 | 2 | 2 | Must be "RF". | Yes |