Fiscal Years 2010-2012: PlanCon Forms and Instructions

The revised PlanCon instructions and forms for fiscal years 2010-2012 with an expiration date of June 30, 2012 are now available. The PlanCon instructions, in PDF format, can be viewed and printed after they are downloaded. The PlanCon forms were developed using Microsoft Excel. Please note that all PlanCon parts must still be submitted on standard paper. The Division of School Facilities will not accept completed forms submitted on a diskette or by file transfer over the Internet.

These revised forms should be used for any further PlanCon submissions. However, if substantial work has been completed on forms that expired June 30, 2009, the Division of School Facilities will accept them through January 2011. The revised forms must be used for all PlanCon submissions received after January 31, 2011 except where justified by extenuating circumstances.

Initial setup for the Excel files for the PlanCon forms and certain attachments to the PlanCon instructions

Before downloading the PlanCon forms and certain attachments to the PlanCon instructions, create a directory called PLNCN2010. Then, download the Excel files for the PlanCon forms and certain attachments to the PlanCon instructions to the PLNCN2010 directory.

Inputting PlanCon forms

For ease of use, individual pages, where possible, have been sized to fit the screen horizontally, and all input fields have been "greened" (green background color). In addition, DataEntryMode, which allows you to use the tab and directional keys to move around the page, can be activated by clicking on 'PlanCon' first and then 'EnterDataMode'. To end DataEntryMode, press the 'Esc' key (or click on 'PlanCon' first and then 'EndDataMode').

Text boxes with a green background have been used on pages where a description or explanation must be given. To use the text box, point with the mouse anywhere inside the text box, click once, and then start typing. Text boxes use 'word wrap' so you don't need to worry about line lengths. When you are finished typing in the text box, just point and click the mouse outside the text box.

Project costs and revenues must be reported to the nearest dollar.

Protection of PlanCon forms

To ensure that formulas aren't changed during inputting, all parts of PlanCon have been protected. The calculations in all parts have been tested and are substantially correct, but they may still contain errors. The Department, however, is not liable for any inaccuracies in the calculations or any errors in the files.

To make corrections, turn the protection off on the specific page and correct the calculation. Be sure to turn the protection on again after you've made any changes. Please contact the Division of School Facilities about any errors so that future versions can be corrected.

Printing of PlanCon forms

Each page has been set up to print separately on a single sheet of paper. If a page prints on two or more pages, check the page setup for that page by clicking on 'File' and then 'Page Setup'. In 'Page Setup', check the settings under the 'Page' tab to make sure that 'Fits 1 to 1' is checked.

We recommend that you use 'Print Preview' to ensure that the print settings work correctly.

Initial setup for the PlanCon instructions

Before downloading the PlanCon instructions, create a subdirectory on your hard drive. Then, download the files for the PlanCon instructions to the new subdirectory.

Questions

If there are any questions, contact the Division of School Facilities at (717) 787-5480 or ra-schoolfacilities@pa.gov.